Privacy Policy

Image Channel decides how and why your information is used, and is responsible for it. For anything in this policy, contact info@imagechannel.com.np.

When you submit an entry, we collect:

• your name;
• your email address;
• your phone number;
• your age;
• your address;
• the category you entered;
• the link to your performance;
• the date you submitted, and the version of the terms you agreed to.

Our server also records the IP address your entry was sent from. We use this only to limit how many entries can be sent from one connection, which is how we stop automated abuse of the form. It is not used to identify you, build a profile, or for any other purpose, and it is not shared.

We do not use cookies, analytics or tracking of any kind on the entry page. Nothing about your visit is shared with advertisers or social networks.

You give us a link to your performance; you do not upload the video to us. It remains hosted on whichever service you used — YouTube, Instagram, TikTok, Facebook or Drive — and that service’s own privacy policy governs it. If you make the link private or delete it, we may no longer be able to view your entry.

We use your information to:

• review and assess your entry;
• decide on a shortlist;
• contact you about your entry, including by email and by telephone;
• broadcast and promote performances we select.

Our legal basis is your consent, given when you tick the box to confirm you agree to the terms and this policy. You are not obliged to enter, and you may withdraw at any time.

You can withdraw your consent at any time by emailing info@imagechannel.com.np. We will delete your entry and remove it from consideration.

If a performance has already been broadcast, withdrawing consent stops further use of your personal details, but we cannot recall a broadcast that has already gone out. Recordings already published may remain published.

We keep entry details for 2 years from the date you submit, matching the period of the licence in our Terms of Service, and then delete them. This applies to every entry, whether or not it was shortlisted.

Your details are seen only by authorised Image Channel staff reviewing entries. Specifically:

• Sponsors do not receive your data. No entrant information is passed to sponsors of the show.
• We do not sell your information, or share it for anyone else's marketing.
• If you are shortlisted, we may publish your name and category. We do not publish your age, address, phone number or email.

We use Google’s email service to contact entrants, which means your email address and the contents of our correspondence are processed by Google. We may also contact you by telephone.

The site and its database are hosted on a server located outside Nepal. This means your information is transferred to and stored in another country, which may have different data protection laws. We take the measures described in clause 9 to protect it wherever it is held.

• Information you send is encrypted in transit using HTTPS.
• Account passwords for staff reviewing entries are stored hashed, never in readable form.
• Access to entries is limited to authorised staff.

No system is perfectly secure. If a breach affects your information, we will tell you within 72 hours of confirming it.

We will only email you about future auditions or shows if you separately tick to allow it. That tick is optional and is not required to enter. You can ask us to stop at any time by emailing info@imagechannel.com.np.

You may ask us to:

• tell you what information we hold about you;
• correct anything that is wrong;
• delete your information;
• give you a copy of what you provided;
• stop using it, by withdrawing your consent.

Email info@imagechannel.com.np and we will respond within 30 days. We may need to confirm your identity first, so that we do not disclose your information to someone else.

If you are unhappy with how we have handled your information, please contact us first at info@imagechannel.com.np so we can try to put it right. You may also raise the matter with the Department of Information Technology, Government of Nepal.

We may update this policy. The current version is always published on this page with its version number and effective date, and changes are notified by notice on this page. The version you agreed to is recorded with your entry.